APPLICATION TERMS
How to apply?
15th Dance Days Chania
CHANIA 02.10.2024
The team of the International Contemporary Dance Festival, Dance Days Chania, announces the submission of proposals for participation with a performance and/or workshop for its 15th edition. We cite below the terms and conditions for participating in the festival and its mode of operation (modus operandi).
Through its sections, the festival aims to highlight different choreographic and creative approaches of the contemporary dance scene, to provide space to creators, to support research practices, artistic exchanges and the active participation of the community.
-> Possible dates of realization: July 19th – August 3rd 2025.
TERMS
A. APPLICATIONS’ SUBMISSION
- Applications are submitted for the following categories:
– Participation in the festival with a performance and a site specific performance
– Participation in the festival with a workshop
– Participation in the festival with a video dance work
– Participation in the festival with a project in the section “New creators and Public Space”
2. Applications submission for performances and/or workshops dates are from October 2nd 2024 until November 29th 2024 (23:59 Greek time) at our website: dancedays.gr . Proposals sent after 29.11.2024 will not be accepted.
B. TERMS OF SUBMISSION
B1.General terms of submissions
The festival Dance Days Chania 2025 (DDC15)
B1.1. The festival may accommodate performances from fifteen (15′) with up to sixty (60’) minutes duration.
B1.2. The chosen artists must present in the Festival their work submitted in their initial application without modifications (excluding projects in progress). Otherwise the organizing committee is legalized to cancel the participation.
B1.3 Accepting the application of participation in the Festival binds the participants to its requirements.
B1.4 Every applicant is allowed to submit more than 1 (one) artistic proposals.
B2.SPECIAL CONDITIONS OF PARTICIPATION
Β2.1 Participation in the Festival with a performance requires:
– Video link presenting the entire performance (total duration of the piece not a trailer) with the download option available
– New Choreographers and only, can submit a video from a rehearsal with the proposing piece at its final stage
– Photos of the work
– Brief description of the performance
– Technical requirements
– Brief biographical note (choreographer – company)
The required material shall be send on time through wetransfer otherwise in one email to [email protected] and the video must provide the download option.
B2.2 Participation in the Festival with a workshop requires:
– A video – teaser link with the candidate teaching the workshop or a lesson (short duration), with the download option available
– Detailed description of the workshop
– Proposed duration (days/hours)
– Photos about the workshop
– Brief biographical note
The required material shall be send on time through wetransfer otherwise in one email to [email protected] and the video must provide the download option.
COMMENTS:
- Applications which will not include the above material and documents, per case, will be considered incomplete for evaluation and therefore invalid.
- Necessary condition for the valid submission of a proposal is the completion of the published application form which can be found at dancedays.gr .
- The chosen artists will be informed via e-mail for the final selection, within forty (40) days, beginning from the day after the applications’ submission closing date.
C. PERFORMANCES & WORKSHOPS:
C1. Possible dates for the realization of the 15th Dance Days Chania Festival are held in the period from July 19th until August 3rd 2025.
C2. The performances, workshops and site specific performances take place in indoor and outdoor theatres, archaeological sites, city locations (squares etc.), studios, indoor gymnasiums as well as in appropriately designed venues.
C3.The Festival’s venues of all events and the relevant details (stage dimensions, technical specifications e.t.c.) will be announced to the participants after the announcement regarding their participation.
D.PERFORMANCES TICKETS FOR DANCE COMPANIES/PERFORMERS
D1. Participating companies and artists can attend all performances and events of the festival with free admission.
E.OBLIGATIONS OF THE PARTIES-PENALTIES OF CANCELLED PARTICIPATIONS
E1.The parties agree to collaborate in the best possible manner achieving the desired aim.
E2. In the case the participant/s as described above in A.1 will cancel her/his/their participation after the Festival’s announcement, she/he/they are responsible to pay any possible expenses made until that point (transportation costs, accommodation etc.).
E3. No liability is incurred by the parties in the case of cancellation of the participation for reasons of force majeure throughout its duration. The part that is being inflicted is obliged to inform the other within a reasonable time.
F.REHEARSALS:
F1.The companies will have a general rehearsal in the venue where the performance will take place with all technical support and infrastructure provided. The general rehearsal takes place either in the evening before the performance or the same day of it.
F2. The hours for rehearsal and technical set up are determined between the participants and the responsible technician, taking into account the entire program of the festival.
The technical manager of the festival is coming in contact with the participating company/ artist in order to rearrange the technical sheet and prepare the technical equipment for the need of the piece according to the capabilities of each venue.
F3. For further rehearsals, studio space will be provided upon request, after consultation with the technical support team. The studio will be provided according to the days availability and in case of free time.
G.REPRODUCTION:
G1.The participants agree the festival to reproduce the material related with their event in t.v., radio, press and the internet for promotional and informational reasons.
G2.The participants will have the opportunity to purchase from the professional associate of their event’s material (photographs, video).
G3.The reproduction by the organizer for his own archiving only, is free.
G4. Participants must own the copyright of the material that will be made available at the festival. In case of penalties, the organization is not responsible for any liability.
H.TECHNICAL SUPPORT
H1.The Festival is providing its integrated technical support, light and sound technician as well as a floor manager available for all participant companies.
H2.The Festival is obliged to provide to the participants, in reasonable time, the technical plan of the performing venues selected for their presentations.
H3.The participants are obliged to inform the Festival by e-mail of any changes in the technical specifications of the performance no later than thirty (30) days before the performance.
H4.The companies wishing to travel with their own technical crew are totally responsible for its expenses.
I. ADVERTISEMENT AND PROMOTION
I1.The Festival’s organizers are responsible for the promotion of the Festival and its participants with:
– Posters
– Programs
– Flyers
– Further printed and audiovisual material
– Promotion via mass media (press conferences, advertising spots)
– Promotion via electronic press
I2. The participants may be advertised in the Festival as follows:
Providing each promotional material regarding their participation (photographs, video) to the organizers to be used:
a1.For the Festival’s promotion
a2.For the individual promotion of their work
J.ACCOMODATION –ACCOMODATION’S DURATION –FURTHER AMENITIES
The Festival is taking care of the participants ‘accommodation and informs them for the dates and place of accommodation, hotel’s address and e-mail address in reasonable time.
The participants will be hosted in hotels, pensions and rooms that the festival cooperates with.
Further EXPENSES than the room (extra wifi packages, mini bar e.t.c.) are charged to the participant/s
J3.Duration of the accommodation:
– Day of arrival
– Day of active participation in the Festival with performance or workshop
J4. With the completion of each event the participants are required to empty the room or house of their accommodation, and depart.
J5. The participants wishing to stay longer, than the agreed time frame, should:
– inform at least a month (30 days) before their arrival the Festival’s organizers
– take care for their accommodation, beyond the Festival’s organization
In case of extended accommodation, the festival is not responsible for securing accommodation, covering the cost of accommodation and the transportation of the participants to the airport or the port of the city.
J6. The organization covers double, twin or triple rooms for the participants per group.
J7. The participants during their active participation days with a performance, workshop or parallel events will get discount coupons (20%-30%) for meals in selected from the Festival restaurants of the city.
K. TRANSPORTATION – LUGGAGE – LIABILITY
The Festival’s organizers will undertake the transportation (arrival-departure) of the artists, participating in the Festival’s performances or workshops, covering:
K1.Airplane tickets up to 300,00€ (return tickets) per person. The Festival is in response only for the expenses of the dancers, performers and choreographer of each participating company.
K2. In case of tickets costing more than 300,00€ and upon agreement, the additional amount will be charged to the participants.
K3.Only one carry-on luggage and a personal item per person is permitted. The fees for carrying more luggage and sets will be charged to the participant/s only.
K4.The participants are obliged to announce the latest until February 15th 20254 the departure and return place to issuing their tickets.
K5.The Festival is not responsible for any lost luggage, sets or personal or not belongings of the participants remaining in the performance space, especially after the end of their performance.
K6. In case of change of issued tickets, the participants undertake to cover the possible costs arising from this.
K7.The Festival’s organizers are taking care of the participants’ transportation only:
– upon arriving at the Chania airport, the Souda harbor and the Chania KTEL bus station and going to the accommodation place
– departing from the accommodation place and going to the Chania airport, the Souda harbor and the Chania KTEL bus station
L.FINANCES
L1.COMPANIES’AND DANCERS’ PAYMENT
– The participants with a performance will receive the proceeds from their performance’s tickets sales. The tickets price includes the rate of Greek taxes, which is defined based on the current legislation.
– To ensure the artists’ honorarium, the organization sets a minimum amount of artistic fee per participation.
– The participants with a workshop will be paid by agreement between the parties.
– In the case that two or more choreographies will be presented the same day, the participants will split the tickets’ proceeds.
– For performances in public spaces, where tickets are not issued, an individual agreement is made with the organization regarding the artistic fee.
– The payments are made in Euro and the organizers are only charged with the local bank’s remittance costs.
L2. The payment is made through bank transfer .The participant/s will issue an invoice in any case before the payment is made.
– The parts agree and understand that the participants provide the services described above as an independent partner and not as an employee of the festival.
A detailed note on the payment procedure and all the required information will be sent by the organization to the participants.
M. The participants who are getting grants from institutions, have the obligation to inform the Festival at least three (3) months earlier before its opening, if the institutions will be mentioned at the festival’s promotion material and if yes, how.
N. INFORMATION:
For any information regarding the Festival:
http://www.facebook.com/DanceDaysChaniaFestival
Thank you very much and we are looking forward for your application!
Organized by:
“Syn-Kinisi” Association of Expressive Dance
Director & Artistic Director
Sofia Falierou
&
Dance Days Chania Organizing Team